Linlithgow Film Society Privacy Policy


Linlithgow Film society wants to make sure all the personal information we have collected about you is safe and secure whether we collect it through a Membership Application Form or our website at (“Site”) or from other sources.  This Policy sets out our commitments to you, in compliance with and beyond the General Data Protection Regulation (commonly known as the GDPR) and explains how we collect, store and use your personal information.

What data we collect about you

Collecting specific, relevant personal information is a necessary part of us being able to keep membership records and operate Linlithgow Film Society Membership.
When you sign up for membership with us we ask for and thereafter hold or process the following data: – Members Name, Members Address, Members Telephone Number, Members Email.

How we use your data

Relying on the Data we hold Past Members and anyone interested receives a Membership Form setting out the programme for the coming year. That Form is an invitation to join for that year at the cost shown on the Form and a condition of joining is that the prospective member complete their details, make payment of the Subscription and return the Form. The information requested is kept to a minimum and is necessary for the purposes of maintaining a list of members. We process that Data for the purpose of maintaining membership records, communicating with members regarding renewal and communicating with members regarding forthcoming Film Showings.

How we collect your data

We typically collect information that you provide by filling in forms being either a Membership Application Form or the online version our website at If you contact us, we may keep a record of that correspondence.

Disclosure of your personal data

We do not disclose personal information to any other organisation or person.

Where we store your data

Linlithgow Film Society takes all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. This Data is held in Paper Form and as a Computer Spreadsheet.

How long we store your data

As regards disposal we will dispose of the Data from four seasons previously (i.e. in August 2018 we will dispose of Data obtained for season 2014/15) when embarking on renewal each year (i.e. in August 2018 we will dispose of Data obtained for season 2015/16). The paper copies will be shredded and all electronic copies will be deleted.


We do not offer membership to Children and the issue of Children’s Data does not therefore arise.

Your rights

Full details of your rights are set out in this policy but you are entitled by law to ask for a copy of your personal information at any time.
If you are unhappy with the way we are using your personal information you can complain to the UK Information Commissioner’s Office or your local data protection regulator. More information about your legal rights can be found on the Information Commissioner’s website at  However, we are here to help and would encourage you to contact us to resolve your complaint first.

Changes to our Privacy Policy

Any changes we may make to this Policy in the future will be posted on our Site. When we change this Policy in a material way, we will update the version date at the bottom of this page. Please check back frequently to see any updates or changes to this Policy.
Whilst this privacy policy sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at

Version Date 20th August 2018